J-05 · Protect · Shrink & audit
Jewelry inventory control software tells you where every piece should be and who touched it last. GetJewelryPOS records tray and case locations, stock counts and adjustments with reasons, keeps an audit trail of sales and edits, and limits who can discount, void, see cost or change prices. Registers open and close with counted cash, so gaps show the same day.
Close-of-day tray count · Case A
| Tray | Expected | Counted | Status |
|---|---|---|---|
| Tray 1 · bangles | 24 | OK | |
| Tray 2 · rings | 36 | OK | |
| Tray 3 · solitaires | 12 | OK | |
| Tray 4 · earrings | 40 | OK |
Change a count to see a mismatch flagged. In the software, mismatches create a stock adjustment that needs a manager’s reason.
Definition
Shrink is stock that the records say you have but the trays do not. In a jewelry store it comes from theft, switched pieces, unrecorded memo returns, mistaken voids and data-entry errors. Because single items are worth so much, catching shrink means frequent counts and knowing who changed what and when.
J-05 · At the counter and the bench
Decide who can discount, void, see cost, edit prices or adjust stock. Give counter staff, managers and owners different roles, per location if you have more than one.
Record each item's rack, row and position, so the system knows the tray and case it belongs in. Lot numbers group pieces that arrived together.
Run stock counts by case or tray at opening, closing or weekly. Differences between counted and expected stock are listed piece by piece. Recount a single tray in minutes.
Any change to stock needs a reason, such as damaged, sent to repair or found. The adjustment, the user and the time go into the record.
At the end of the day close each register with counted cash. The audit trail and user activity show who sold, voided or edited, if anything looks wrong.
Specification
Control discounts, voids, cost visibility, price edits and stock adjustments by role. Most counter staff never need to see cost or change a price. Change a role once and it applies to every user who holds it.
Racks, rows and positions describe where a piece lives. When a count comes up short, you know which case to search first. Reports can list stock by case, which helps when you move or redisplay pieces.
Count a whole store, one case or one tray. The result lists missing and extra pieces, so a weekly count takes minutes, not an evening. Count history is kept, so you can compare this week with last.
Every adjustment records a reason, the user and the time. A pattern of adjustments from one login is easy to spot. Managers can review adjustments by reason, user or date before signing off a count.
Sales, edits, voids and price changes are logged per user. If a piece disappears, you can see every action on it. Filter the log by user or date to review a whole shift in a few minutes.
Registers open and close with counted cash. Suspended sales are kept, so a sale paused for a customer is not lost or quietly deleted. Differences between counted and expected cash are recorded per register and per day.
By market
Same software, local habits. Pick a market to read the note for it.
US · USD
US jewelers often carry memo goods from suppliers; tag them with their own lot number so memo returns are recorded and never counted as sales or shrink. Insurers commonly ask for inventory records, so keep regular counts.
Jewelry POS in United StatesAE · AED
Souk stores often run long hours with rotating staff; per-user activity and register counts at each shift change show who handled what, and WhatsApp photo requests can be answered from the tray location.
Jewelry POS in UAEPK · PKR
In busy sarafa bazaar shops, family members and salesmen share one counter; separate logins and roles mean each sale and adjustment is recorded under the person who made it.
Jewelry POS in PakistanSoftware does not stop theft on its own. It shows where gaps appear and who acted, but cameras, safes, insurance and how you show pieces still matter. We do not connect to CCTV or alarm systems. Checking staff identity and customer ID for high-value sales follows your own policy and local rules. Card payments go through your processor.
Under the loupe
Yes. Discounts are a permission. Give it only to roles that should have it, and set it per location if needed.
Yes. Cost visibility is controlled by role, so the counter can sell without seeing your margin.
Count a case or tray and compare it with what the system expects. The difference is listed piece by piece.
Yes. Each adjustment records a reason, the user and the time, so changes can be reviewed later.
Yes. Sales, edits, voids and price changes are logged with the user who made them, and user activity can be reviewed.
Yes. Record a rack, row and position for each item to describe its case and tray.
Use lot numbers and supplier records to keep memo goods identifiable. Record returns to the supplier so they leave stock correctly.
No. GetJewelryPOS does not integrate with CCTV or alarms. Use the audit trail's time stamps to find the matching footage.
Yes. Users can be restricted to specific locations, so staff in one shop do not see or change another's stock.
J-01Serialised items & certificatesGive every piece its own serial and keep its certificate details linked to the sale and the customer.
J-10Multi-store & transfersRun several shops with per-location stock and prices, recorded transfers and central reports.
J-09Tags & labelsPrint barbell and price tags with barcode, serial, weight and karat from the product record.14 days free · no card needed · cancel any time
Start a free trial and import a few pieces, or book a demo and we’ll set it up with you.
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